Employee running their own payroll on demand: Is it a myth or a distant reality?

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The Ka-ching moment of payroll on-demand

By Stephanie Fernando, 21 June 2018

Payroll – what is the first thing that comes to one’s mind when you hear this word. You might tell me it depends on an individual’s role – however, if you are an employee waiting for your hard-earned pay at the end of a pay-cycle, you are going to tell me “Ka-Ching” – the sweet sound of money hitting your bank. The frequency of these “moments of delights” as I would like to call it – is defined by the organization that you work for. The employees are pre-informed about the frequency of the pay-cycle which is pre-determined in an organization’s payroll policy. The employee, however, has very little say in it – But does it have to be that way?

Several organizations such as Neeyamo are hooked-on re-designing traditional payroll processes. Global payroll has hardly had its “Eureka” moments – innovation has barely had a role to play in its evolution until recent times. Advancements in global payroll technology have helped bring a new dimension to innovation in global payroll and had helped address often negated needs such addressing employee experience. So how does payroll technology play a role in enhancing employee experience? The answer would lie in an organization focussing on the following aspects,

  • Create a payroll system with an intuitive UI-UX design for an employee.
  • Have a proactive and predictive helpdesk.
  • Provide a drilled-down repository of information required by an employee (tax reports, payslips, etc.).
  • Provide advanced simulators to assess – say various tax scenarios.
  • Ensure mobility that results in accessing tax reports and payroll related documents – on the go.

That said, increase in employee experience does not have to stop with specific features and capabilities that are being made available in modern-day payroll platforms. Ponder on this question – Would it be possible for an employee to process his own payroll – on demand! Let’s look at a theoretical breakdown of the process to assess the possibility with an assumption that an organization has its payroll platform seamlessly integrated into its HRMS with Leave & Absence and Time & Attendance modules.

Setting up a New Employee: New employee information would be a part of the data that flows in from the organization’s HRMS. If an employee leaves the organization, this will further reflect in the system.

Collection & Validation of Timecard Information: With an integrated Time & Attendance module – an employee’s timecard/ hours worked would be made available to the system on a real-time basis.

Leave & Absence: An employee’s time-off/ compensatory-off / leave calendar/ leaves taken/ etc. would be made available in the organization’s Leave & Absence module which is further integrated to the Payroll system.

Taxes: An employee’s taxes will be system driven by rules computed to ensure that the organization and the employee stay compliant with the laws of the land. Any arrear payments can be deducted as required. Deductions for other statutory benefits can be further with-held as required.

Creation of a Pay-register, Handling of the GL, Issuance of Pay-checks: This will have to be dynamic in nature with processing updates made as required. This will, however, have to comply with native laws of the land

With this information made available – an employee’s wages should be a straightforward process of multiplying the number of hours worked by an employee’s standard wage rate – But is it that simple? The process can get complicated by overtime wages, shift differentials, bonuses, or the presence of a wage change partway through the reporting period.  Managing taxes which are standard deductions which can be applied as rules in the payroll system – But having a robust system that can accommodate and calculate based on multiple tax and compliance norms, provide tax reports & forms is pivotal for the evolution of this process.

Several organizations are exhibiting innovative concepts in this field to help organizations surpass newer boundaries in payroll. The Global Payroll Hyperloop, a payroll technology framework designed by Neeyamo is poised to transcend the traditional approach of payroll processing to deliver exceedingly fast results. The technology framework comprises of,

  • Technology designed ground-up using the Cloud-first, World-first design philosophy.
  • APIs and Integration adaptors that seamlessly bind with tier-1 HRMS platforms.
  • Automation through Robotics, Artificial Intelligence and Machine Learning.
  • Smart Algorithms that enhance the platforms performance and accuracy.

To answer the question posed in the topic – Is it a myth? Definitely not! We are certainly seeing several global payroll organizations rising up to the challenge of making a difference in this process. An employee could have more than his usual “Ka-ching” moments after all!

To learn more about Neeyamo and its experience in helping to create a positive impact on its client’s employees – please write to us at irene.jones@neeyamo.com. Join Neeyamo in becoming a part of a new Global Payroll revolution.

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